FrostFest 2008 - Richmond Virginia

ONLINE SALES ARE OVER! SEE YOU AT FROSTFEST!
IMPORTANT! ALL ORDERS PLACED AFTER 11:00PM, JANUARY 25, 2008 WILL NOT BE MAILED, and can be picked up at the RATS Table inside the main entrance doors of the Commonwealth Building on Friday, February 1, 2008, 10:00AM until 9:30PM, or at the Frostfest Office in the Colonial Building on Saturday February 2, starting at 6:30AM.

COMMONWEALTH BUILDING IS 100% SOLD OUT!

In an effort to upgrade our hamfest by providing much nicer facilities, the Frostfest is moving to the Richmond Raceway Complex. It was actually held here some years ago and once included a ham wedding!

The Richmond Raceway Complex features plenty of free parking, easy access to major throroughfares, RV camping for a reasonable fee and much nicer facilities than we have had in years past. One major advantage is that we will not be following behind another event and having to cleanup after it while we attempt to set up Frostfest.

Due to our change in venue, the way some things work will be different this year. By ordering tables online or by mail, we assume you have read this information and agree to it.

1) So why the change in venue? The Richmond Raceway Complex offers MUCH NICER facilities, better food, a separate building to hold forums and meetings, and plenty of room to host a quality Frostfest, so we elected to make the move. Though it is more expensive, we feel like the small increase in table prices will be more than made up for by the much nicer facility and staff at RRC.

2) THERE IS DRIVE-IN LOADING this year! In other words, vehicles will be allowed inside the buildings. We encourage you to NOT drive in, although we understand that some sellers need to drive in to unload. We ask that you do that: drive in, unload, and then remove your vehicle so others can get in. There are 3 loading doors and a dock, so there is plenty of room for everyone to bring their goods into the building, but please plan on using carts, wagons, or other methods to bring your stuff inside if you possibly can. There is NO drive-in loading on Saturday at all! There will be no load-in or load-out allowed through the glass entry doors of either building. You may drive back in after 3:30PM on Saturday to load out. IF YOU HAVE A HIGH VEHICLE (over 9') WE NEED TO KNOW SO WE CAN PUT YOU IN THE BUILDING WITH THE TALL DOOR! Please note this on your online order in the comments section at checkout. Thanks!

3) Load-in begins promptly at 10:00am on Friday, February 1, and ENDS AT 9:45pm! The RRC gates are locked at 10:00pm, so if you don't want to spend the night in your car (you can if you park in the RV lot and pay the $45/night fee), you need to pay attention to the time. We are charged big bucks for every hour thereafter that the doors are unlocked, so you need to plan your load-in to match these hours. We did not raise table prices enough to cover extended hours, so please plan accordingly. Doors will reopen for load-in at 6:00am on Saturday, February 2.

4) Doors open for Early Bird ticket holders at 8:00am. General Admission ticket sales will begin at 8:30am on Saturday; that is when the general admission doors will open. Note on prizes: YOU MUST BE PRESENT TO WIN ANY PRIZE!!! The Grand Prize will be drawn at 11:00AM.

5) No refunds! This event is a fund raiser for the Richmond Amateur Telecommunications Society, operator of one of Central Virginia's most reliable wide-area coverage repeater systems on both 148MHz and 440MHz, with dual IRLP links and a multi-node APRS network. Therefore NO REFUNDS for table or ticket purchases will be provided.

6) Richmond Raceway Complex employees will not be allowed to assist Frostfest vendors in loading in, setting up, taking down or loading out their displays or wares. Please plan accordingly. No tickets are necessary to enter during Friday's set up time, so if you need assistance, please bring friends or family to help you get your stuff to its proper location and ready for the event.

7) Because of the new venue, we will attempt as we have in the past, to let you select where your tables are located. Please look at the table layouts, they are very, very different this year. If you want to be next to someone in particular, it is suggested you order your tables at the same time, and both of you note that you wish to be beside the other - better yet, make ONE order with all the tables you will both need. However, keep in mind this is a new table layout for all of us. We respectfully request your patience and consideration as we get things going in what is a much nicer facility. Requests for specific tables CANNOT be guaranteed no matter how long you have been coming to Frostfest. The online layouts may not be as up-to-date as our backend working drawings, so even if a table shows as available, it might not be.

8) If you need electricity, you MUST place your order so it is in our hands no later than January 1, 2008. The Richmond Raceway Complex charges us extra for late orders, so we will NOT PROVIDE ELECTRICITY if the order is not in our hands by January 1, 2008.

9) We are NOT the only event going on at the RRC. Please be cooperative with the other events. RRC has plenty of parking, easy access, and is designed to handle the crowds. We are hoping for event "cross pollination" to take place, which should help you sell more of your stuff!

10) EVERYONE wishing to enter the venue on Saturday, February 2rd must have an admission ticket. Purchase of a table DOES NOT INCLUDE an admission ticket. Please do not forget to purchase a ticket for yourself and anyone else who plans to accompany you on Sunday. We will not assign tables until at least one ticket is purchased with the table order.

11) * * NOTICE TO ALL VENDORS * * NO X-RATED MATERIAL MAY BE DISPLAYED OR SOLD !! NO ILLEGAL RADIO ITEMS MAY BE SOLD !!

12) RV camping is available for $45/night. No water hookup is available, but electricity is included. It is within the Raceway Complex, so you will need to be inside the gates by 10:00PM or risk being locked out.

13) Commercial Vendors: Your $60 per 8' x 8' booth includes pipe and drape, one 8' table and 2 chairs, and one shared 15A (total) electrical outlet. You may bring up to four (4) employees per booth. Commercial booths do NOT include eligibility for prizes.

14) Flea Market Vendors: Your $25 per 8' table includes the table and one chair, plus eligibility for prizes. You will need to order admission tickets for yourself and anybody else that staffs your table. In order to guarantee your table space, your order must be RECEIVED by us no later than January 15th, 2008. After that date we will do our best to provide you with space. All table spaces will be provided on a first come – first served basis, and we will make every effort reasonable to accommodate your request for certain locations. Reservations for flea market spaces are not transferable. The sooner you make your request, the better chance you will have to receive your specified location. We will mail your tickets and table credentials to you as soon as your payment has cleared and your tables are assigned. Ordering online generally means your tickets will be mailed within 3 to 5 days of receipt.

ONLINE SALES ARE OVER! SEE YOU AT FROSTFEST!
CLICK HERE TO PURCHASE YOUR TABLES AND TICKETS ONLINE!
COMMONWEALTH BUILDING IS 100% SOLD OUT!

IMPORTANT! ALL ORDERS PLACED AFTER 11:00PM, JANUARY 25, 2008 WILL NOT BE MAILED, and can be picked up at the RATS Table inside the main entrance doors of the Commonwealth Building on Friday, February 1, 2008, 10:00AM until 9:30PM, or at the Frostfest Office in the Colonial Building on Saturday February 2, starting at 6:30AM.

IMPORTANT INFORMATION ABOUT OUR CHANGE IN VENUE